Job Application - Grace Chapel Inc

Job Posting OPEN

Executive Assistant

RESPONSIBILITIES:

1.       Maintain calendar, arrange meetings, and appointments and provide reminders via email and text.

2.       Manage email accounts and correspondences, memos, letters, faxes, etc. 

3.       Mange phone calls, take messages, and routing correspondences.

4.       Research, summarize, and keep searchable files on various topics as assigned.

5.       Create, organize, and maintain files. 

6.       Maintain presence and availability on Sunday mornings to assist Lead Pastor as needs arise.

7.       Research produce reports/summaries and keep files on various topics as assigned.

8.       Reconcile, scan/file, and submit expense reports and credit card statements.

9.       Make travel arrangements.

10.    Order office supplies

11.    Assist with planning, staffing, and implementing all special events.

12.    Booking and coordination of guest speakers for special events. 

13.    Maintain a staff presence during Sunday morning services, staff meetings, department head meetings, staff prayer

14.    Other duties and responsibilities as assigned.

 

QUALIFICATIONS:

1.       A mature Christian character and a growing personal commitment to Jesus Christ.

2.       Displays a high degree of discretion and confidentiality with sensitive information.

3.       A high degree of emotional intelligence and stability. Able to demonstrate a cheerful, diplomatic and caring attitude.

4.       Excellent written and verbal communication skills; Strong editing and proofreading skills.

5.       Strong organizational skills.

6.       Be a team player.

7.       Proficient with office machinery: computers, internet search engines, copiers, phone systems, fax machines, Microsoft Office Suites.  Able to become proficient quickly with additional computer programs and office machines as needed.

8.       Willingness to work outside of standard office hours or on weekends, as needed.

9.       Willingness to travel for events as needed.